Services / Bookkeeping
Books closed on the same day every month.
Transactions categorized, every account reconciled to the statement, and a close package in your accountant's inbox on a date you can put in the calendar. That's the whole promise, and it's the hard part.
A calendar, not a hope.
Business days after month end. Dates shift if your bank feeds or payroll provider are late, and we tell you when they do.
- Day 1 to 2Feeds pulled and categorized.Bank, card and payment-processor transactions coded to your chart of accounts. Unclear items go on a query list, not into "miscellaneous".
- Day 3Queries to you.One email, one list. Usually under ten items. You answer in a day; we don't chase you twice.
- Day 4 to 5Reconciliations.Every bank and card account tied to its statement to the cent. Payroll, sales tax and loan balances agreed to source.
- Day 6Accruals and adjustments.Prepaids, depreciation, deferred revenue if you have it, posted on the schedule your accountant set.
- Day 7Close package sent.P&L, balance sheet, cash flow, AR and AP aging, plus a short note on anything unusual. Books locked for the period.
- Operating checkingpending
- Payroll checkingpending
- Business credit cardpending
- Stripe payoutspending
- Shopify payoutspending
- Line of creditpending
Balances per bank vs per books; difference must be 0.00 before the period locks.
Tied to the statement, to the cent, every account, every month.
Plenty of books are "up to date" and still wrong. The bank feed imported, the transactions got a category, and nobody ever checked that the ending balance in the software matches the ending balance on the statement.
We do. Each account gets a reconciliation report attached to the close package. If there's a difference we can't explain, it's listed as an open item with a date, not absorbed into an adjustment.
For the business, or for the firm that serves it.
You get a bookkeeping function without hiring one.
Typical client: a company with $1M to $30M in revenue, one to five entities, and an owner or controller who has better things to do than categorize card transactions. We keep the books; your CPA does the taxes and the advice.
Your clients' books, prepared under your name.
Typical client: a firm with 40 to 400 bookkeeping clients and a staffing problem every January. We do the monthly preparation in your practice's systems, to your review notes, so your staff spend their time on review and advisory rather than data entry.
Questions
Do you replace our accountant?
No. We do the preparation: categorizing, reconciling, closing and producing the reports. Your CPA or controller reviews, advises and signs. Most of our bookkeeping clients are either the business itself or the CPA firm that serves it.
Which software do you work in?
QuickBooks Online, Xero and NetSuite are the ones we use daily. Bill.com, Gusto, Expensify and the usual bank feeds sit around them. If you are on something else, ask; the method is the same.
How far behind can our books be?
Catch-up is a separate, quoted project before the monthly service starts. We have taken on books that were 18 months behind. The point is to get you to a clean month-end and then keep you there.
Who sees our financial data?
Named staff on your account, with individual logins in your accounting system and read-only bank feeds wherever possible. Nobody downloads statements to a personal device; work happens on company-owned machines in our office.
How is bookkeeping priced?
A flat monthly fee based on the number of entities, accounts and monthly transaction volume, agreed after a look at your current books. Catch-up and clean-up work is quoted separately as a project.